Balıkesir University Teaching Staff Training Program (ÖYP) Research Assistants' Resource Utilization

Within the scope of the ÖYP, ÖYP Research Assistants who continue their education at Balıkesir University are supported for short-term trips to conduct academic studies in their field / thesis subjects or participate in scientific events in order to be covered from the ÖYP budget.

The duration of short-term domestic/international travel is a maximum of fifteen (15) days per year.

ÖYP research assistants may participate in these trips upon approval by the Institute Board of Directors and the assignment approval of the Balıkesir University Rectorate. (Approval of the Faculty Board of Education and the Rectorate for the ÖYP research assistant appointed to our university under Article 33/a)

The request for assignment of ÖYP research assistants to participate in short-term Domestic and International scientific events must be approved by the decision of the Institute's Board of Directors 15 days before the appointment date and approved by the Rectorate. In order for the expenses related to short-term trips that ÖYP Research Assistants will make to participate in domestic and international scientific events to be paid within their current budget in accordance with the provisions of the Expenses Law No. 6245, the assignment request petition, the decision of the Institute's Board of Directors and the Rector's approval letter must contain the phrase “travel (if the decision and approval are to be made domestically by plane, it must be stated by plane), salary, participation fee, accommodation fee to be covered from the ÖYP budget”.

**MATTERS THAT NEED TO BE TAKEN INTO CONSIDERATION REGARDING EXPENDITURE DOCUMENTS AND THE TRAVEL EXPENSE REPORT FORM**

The travel allowance declaration form is the self-declaration prepared by the person traveling on assignment regarding their expenses.All documents to be submitted to our coordination office must be in duplicate.

The Travel Notification Form is filled out correctly and correctly, taking into account the daily amounts of domestic or international travel, and signed -2 copies - by the notification owner. The “Unit Official” part is signed by the Institute, where the staff is located and which is the appointing authority (the Faculty where the staff of the ÖYP research assistant assigned to our University with 33 / a is located).

The “Decision of the Board of Directors of the Institute (YKK) and the Approval of the Rectorate” regarding the appointment must be added to the travel notification form by obtaining the approval of the Institute “ASLI ISLI”. (Approval of the Faculty YKK and Rectorate for the ÖYP research assistant appointed to our University under Article 33/a)

1- Taxi receipts

It would be beneficial to obtain proof of the accuracy of the declarations made by the taxis used.

Paying paid expenses According to the Central Government Expenditure Documents Regulation; “When traveling by taxi (except for taxi fares within the municipal limits), the invoice or retail sales receipt or the sales receipt for payment recording devices must be connected to the payment document.” the statement is included.

It can be used for movement between the residence or duty station and the bus station or airport. Dec.

In the Travel Allowance Notification Form:

Residence – Bus Station/Airport

Bus Station/Airport – Duty Station

Place of Duty – Bus Station/Airport

Bus Station/Airport – Residence must be specified.

2- Bus Tickets

Within the country, transportation by bus is essential - unless the assignment includes the phrase "by plane".

There is no declaration required for the amount of gasoline used during travel by private automobile.

According to the Expense Allowance Law;

“Those who travel by private cars are not paid more than the daily allowance that must be given for the days that will pass according to this vehicle with the vehicle fee they are equipped with.”

"Expense allowances are paid based on the most suitable and commonly used means of transportation for travel to and from work." If both certain and non-regular scheduled vehicles are operated on this road, which is the most convenient for commuting and is customary to use, a certain scheduled vehicle is taken as the basis for the allowance account.”

3-      Flight tickets

The invoice or a stamped and signed ticket printed on airline company letterhead or an electronic ticket is required for payment.

Printouts and email receipts that say "Electronic Ticket Information" are not electronic tickets and do not serve as invoices.

4- Daily/daily wage

According to the Expense Allowance Law; the amount of domestic daily allowances is determined annually by budget laws.

For daily assignments and travel, daily allowances should be calculated proportionally. According to the Expense Allowance Law (Article 39): "Daily allowance is not provided to those sent to a location within the civil service area on official duty." From those who are sent to a place outside the office area on a temporary assignment, those who spend one of the lunch (13:00) and evening (19:00) lunchtimes here and on the road are given 1/3, those who spend two are given 2/3, and those who spend the night are given a full day.”

The table to be used as the basis for calculating overseas daily allowances is determined annually by a Council of Ministers Decision.

According to the Expense Allowance Law:

The fees to be paid for the first 10 days of the travel and residence period for departures abroad are calculated by increasing the daily amount for that country by 50%.

Paid payables from those sent abroad on temporary assignment from Turkey to those who certify the fees they pay for the provision of a place to sleep abroad with an invoice, provided that they are limited to the first 10 days of travel and residence, 70% of the excess portion is paid separately if the daily bed fee shown on the invoice exceeds 40% of their incrementally calculated daily stay as above. Julien, The J.D., J.D., J.D., J.D., J.D., J.D., J.D., J.D., J.D., J.D., J.D., J.D., Jul.

The foreign currency amount in question in the foreign currency account; the Central Bank on the day of filling out the notification form (www.tcmb.gov.tr ) should be declared against TL based on the foreign exchange sales rate.

 K.K.T.For C-level positions, the 50% increased daily rate is not calculated.

5-      Invoice confirming payment of the congress participation fee

The bank statement or online banking receipt printout is not sufficient for payment.

Therefore, invoice submission is essential.

However, if the amounts related to accommodation expenses and attendance fee are to be requested with a single invoice, it is requested that information about each expense and how many people stayed should be displayed separately on the invoice. Paying paid for the accommodation, how much was paid as the cost of attendance? (How much was paid for the accommodation, how much was paid as the cost of attendance?How many people stayed for how many days?)

6- Invoice Regarding Accommodation Expenses

The invoice in question must include the name and surname, the number of days of stay and dates, and a stamp and signature.

Within the country, accommodation expenses are not paid unless a receipt for the accommodation expenses is provided.

When an invoice is found, the amount calculated as 50% higher than the daily wage is paid separately for providing a place to sleep at night.

For example, if the daily rate for 2017 is 36.25 TL, the amount to be paid for a place to sleep for one night cannot exceed 54.37 TL. Even if the invoice amount is higher, 54.37 TL is paid for each night covered by the assignment and for which an invoice is issued. If the invoice amount is lower, the entire invoice amount is paid.

If abroad;

According to the Expense Allowance Law:

The fees to be paid for the first 10 days of the travel and residence period for departures abroad are calculated by increasing the daily amount for that country by 50%.

Paid payables from those sent abroad on temporary assignment from Turkey to those who certify the fees they pay for the provision of a place to sleep abroad, limited to the first 10 days of travel and residence, 70% of the excess portion is paid separately if the daily bed fee shown on the invoice exceeds 40% of their incrementally calculated daily stay as above.Jul.10. If the daily bed fee shown on the invoice exceeds 40% of the above calculated incrementally.jul.10.

If the amount for accommodation expenses and the participation fee is to be requested in a single invoice, it is required that the amount for each expense appear separately on the invoice. (How much was paid for accommodation, how much was paid as a participation fee?)

Important: For payments related to overseas temporary duty travel allowances; all receipts/invoices/certificates, etc., in original foreign language format must be provided. The documents must be translated into Turkish by the declarant. (The translation has been done by me. Name/Surname Signature)

7- Document confirming attendance at the course/meeting/seminar/conference, etc. attended

A "VERSİFİKASYONLU" certified copy of the participation certificate or document is required. The approval in question can be issued by our Coordinatorship; however, the original certificate must be submitted for the "AS IS" approval.

Research assistants who have completed their documents completely in accordance with the above form must also fill out the following forms, which will be used in the pay certificate, and submit them to our Coordination office.

Important announcement.